Executive Administrative Assistant

Job ID: 2502653

Job Description:

Role Summary/Purpose:

Reporting to the SVP, General Manager - OnePay/Walmart, the Executive Administrative Assistant provides executive administrative and logistical support to Synchronys OnePay/Walmart General Manager and commercial team, platform senior leaders, and the Chicago hub leadership team.

Essential Responsibilities:

• Proactively support the OnePay/Walmart General Manager and other assigned senior leaders by independently handling all assigned duties, taking direction from and balancing needs of staff members.

• Serve as Chicago hub Administrative Assistant. Provide administrative support, in-person event/logistical coordination, and manage facilities and supply needs for the Chicago hub.

• Ensure senior leaders schedule progress smoothly, commitments and deadlines are met and all meetings, reviews and conferences are organized effectively.

• Maintain and coordinate calendars, schedule appointments and meetings, arrange travel schedules and itineraries.

• Schedule, plan and organize logistical details for in-person, virtual and/or off-site meetings.

• Work closely with senior leaders/ executives and handle a wide range of sensitive and confidential information.

• Assist hiring managers in onboarding activities for new employees.

• Process and reconcile Travel & Living expense accounts.

• Order and track office supplies for the Chicago hub .

• Develop PowerPoint presentations, type letters, memos, charts, reports, proposals, contracts, agreements or other types of correspondence and maintain records of all documents as needed.

• Proofread copy for spelling, grammar and layout, making appropriate changes.

• Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying, etc.

• Perform other duties and/or special projects as assigned.

Qualifications/Requirements:

• High School Diploma/GED and 7+ years post-secondary working experience.

• Minimum 5 years of administrative assistant experience.

• Minimum 3 years supporting senior leaders/executives in an administrative capacity.

• Minimum 3 years of experience working with Microsoft Office (MS Word, Outlook, PowerPoint, Excel, One Note, etc.)

• Excellent communication skills, written and oral, as well as listening, and organizational skills.

• Demonstrated professional maturity and experience handling sensitive and/or confidential information.

• Demonstrated ability to work in a fast paced environment, handle multiple tasks simultaneously and meet deadlines.

• Willingness to work in-person from Synchronys downtown Chicago hub approximately 3 times per week (more/less based on business need).

• Willingness to travel to other Synchrony hubs for in-person event coordination as needed.

Desired Characteristics:

• Minimum 2 years administrative assistant experience in a matrixed corporate environment.

• Experience working with or supporting Commercial/Sales teams.

• Knowledge of current technology and productivity tools.

Eligibility Requirements:

• You must be 18 years or older

• You must have a high school diploma or equivalent

• You must be willing to take a drug test, submit to a background investigation and submit fingerprints as part of the onboarding process

• You must be able to satisfy the requirements of Section 19 of the Federal Deposit Insurance Act.

• New hires (Level 4-7) must have 9 months of continuous service with the company before they are eligible to post on other roles. Once this new hire time in position requirement is met, the associate will have a minimum 6 months time in position before they can post for future non-exempt roles. Employees, level 8 or greater, must have at least 18 months time in position before they can post. All internal employees must consistently meet performance expectations and have approval from your manager to post (or the approval of your manager and HR if you dont meet the time in position or performance expectations).

Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. 

Our Commitment:

When you join us, youll be part of an inclusive culture where your individual skills, experience, and voice are not only heard - but valued. Together, were building a future where we can all belong, connect, and turn ideals into action. More than 50% of our workforce is engaged in our Employee Resource Groups (ERGs), where community and passion intersect to offer a safe space to learn and grow.

This starts when you choose to apply for a role at Synchrony. We ensure all qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status. Were proud to have an award-winning culture for all. 

Reasonable Accommodation Notice:

• Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

• If you need special accommodations, please call our Career Support Line so that we can discuss your specific situation. We can be reached at 1-866-301-5627.  Representatives are available from 8am - 5pm Monday to Friday, Central Standard Time

Job Family Group:

Other Business Administration

Information :

• Company : Synchrony
• Position : Executive Administrative Assistant
• Location : Chicago, IL
• Country : US