Forms and Records Analyst Supervisor (FRAS) - Seattle

 Our vision is to ensure that “Washington states children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community."

 Job Title: Forms and Records Analyst Supervisor (FRAS). Location: Seattle, WA. - Regional Office. Region 4. (Region Map).  Closes: 08/25/2025Salary: $4,771- $6,414. King County Premium: The salary listed does not include the additional 5% premium granted to all King County employees.   

Our Region 4 Discovery Unit is seeking an attention-oriented Forms and Records Analyst Supervisor (FRAS) to supervise records specialists responsible for responding to discovery requests for all of Region 4. This position leads a knowledgeable and dedicated team known for its collaborative spirit and commitment to innovation. As part of a stable unit in a county recognized for pioneering discovery practices, youll be at the forefront of meaningful work that drives real impact. The team thrives in a supportive environment that values professional growth, open communication, and shared success. Recent updates to technology and workflow systems make this an exciting time to join. If youre looking to lead a high-performing team in a forward-thinking county, this is the opportunity to make a lasting difference.

Click here to learn more about DCYF.  

The Opportunity:

This position provides direct supervision to eight Forms and Records Analyst (FRA) staff responsible for responding to legal discovery requests related to dependency cases in DCYF Region 4. In addition to supervising personnel, the role independently designs, manages, and monitors the regions dependency discovery program in alignment with DCYF Administrative Policies, applicable RCWs, WACs, court rules, case law, and with general guidance from the Regional Program Administrator. In this supervisory role, you must demonstrate a strong working knowledge of legal and procedural requirements governing dependency disclosures and ensure consistent compliance with the Public Records Act, confidentiality regulations, and the Collective Bargaining Agreement as it pertains to represented staff. Responsibilities include receiving, reviewing, and managing requests in alignment with federal and state statutes, particularly the Public Records Act, related case law, administrative regulations, and departmental disclosure policies. Independent judgment is exercised to interpret legal requirements, with consultation from upper management and Assistant Attorneys General (AAGs). This is a supervisory position that requires interaction in various forms with FRA3 staff to effectively manage the team. The position also provides training, coaching, and support to front-line staff and legal partners. Effective engagement and interactions with others are crucial to the success of the incumbent.

Some of what you will get to do:

• Supervise staff of (8) Forms and Records Analyst (FRA) positions.
• Hire FRAs per RCWs, Administrative Policy, and CBAs.
• Develop and deliver training to staff in submitting and responding to dependency discovery requests.
• Plan and coordinate the FRAs workload and assignments. 
• Monitor staff performance, including completing Performance Development Plans.
• Mitigate the risk of fiscal sanctions to the Department by ensuring staff respond timely and accurately to all Discovery requests.
• Assist with the intake and processing of legal dependency discovery requests for the Region.
• Ensure practice improvement and training occur regularly. 
• Manage workload tracking and timelines using the Agency Records Request Tracking System (ARRTS) and Smartsheet.
• Provide accurate and timely communication regarding policy and procedure to staff. 
• Review and correct work, ensuring timely and consistent quality. 
• Develop procedures for the Discovery unit that promote consistent practice.
• Provide management consultation on discovery requests and issues. 
• Respond to Discovery requests, including receiving, reviewing, redacting, and processing requests.
• Receive, research, and provide CPS Status Reports from King County per written agreement. 
• Discovery for Lawsuits and Tort Claims.
• Management consultation on Discovery requests and issues. 

What were looking for (Required Qualifications):

Requires a Bachelors Degree involving major study in business administration, accounting, industrial engineering, or a closely related field, AND three years of experience in forms and records management. 

OR  

Equivalent combination of education and experience totaling seven years in forms and records management, public disclosure, or other clerical duties associated with records/customer service AND one (1) year of experience must be supervisory. 

AND

Commitment to equity, inclusion, and respectful workplace principles.

In addition to those required qualifications, our ideal applicant will also have some or all of the following: 

• Prior experience as a Forms and Records Analyst. 
• Experience with Public Records Act or Discovery.
• Experience with DCYF or DSHS records.
• Ability to deliver oral presentations in court, meetings, and other professional situations.
• Working knowledge of DCYF policies, procedures, rules, and regulations. 
• Ability to navigate current data management information systems (i.e. Famlink).

How do I apply? 

In addition to completing the online application, please attach the following:

• Resume
• Cover Letter 
• Transcripts - copy of transcripts, if applicable. 

Supplemental Information: 

The Department of Children, Youth, and Families (DCYF) is committed to Washingtons children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.  If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.  

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE).  For more information: https://wfse.org/

Benefits eligibility for this position may be different than whats listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, visit: Public Employee Benefits Board (PEBB).

If you need an accommodation throughout the application/interview process, contact DCYF Recruiter.  If youre experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email *******@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.   

Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.

Applicants who meet the minimum qualifications and wish to claim Veterans Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please black out (redact) the Social Security Number before attaching any documents. For additional information on Veterans Preference and guidance on how to determine if you are eligible, click here.

2025-05625

Information :

• Company : State of Washington
• Position : Forms and Records Analyst Supervisor (FRAS) - Seattle
• Location : Seattle, WA
• Country : US