Administrative Program Specialist A

Salary $3,127.00 - $6,136.00 Monthly Location Lake Charles, LA Job Type Classified Job Number IMCAL 2025 - 15 Department LDH- Imperial Calcasieu Human Services Authority Opening Date 03/17/2025 Closing Date 3/22/2025 11:59 PM Central Supplemental Information Core Competencies: Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Using Data: The ability to use relevant and valid data to inform a recommendation for action. Preferred Competencies: Acting Decisively: The ability to make decisions quickly and effectively. Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline. Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization. No Civil Service test score is required in order to be considered for this vacancy. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* A resume upload will NOT populate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit. For further information about this vacancy contact: Leigh Conway, HR Director Leigh.Conway@imcalhsa.org Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelors degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts

Function of Work: To perform responsible, administrative functions in support of an organizational unit. OR To manage a specialized departmental or statewide program. Level of Work: Entry. Supervision Received: General from higher-level supervisory personnel. Supervision Exercised: May supervise 1-2 lower level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level. Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program. Differs from Administrative Specialist-B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Examples of Work

Operations/Risk Management: Oversees building operations and maintenance, including chillers, boilers, generators, and high-end appliances respectively, at all ImCal business locations and state-owned properties, 8 physical plants in total. Procures vendors for facility modifications/renovations, repairs, maintenance of HVAC, security and fire alarms systems and the installation of electrical and electronic wiring, and client/employee parking. Ensures all Agency facilities are well maintained, including the execution of maintenance and service agreements and contracts for Agency equipment, as applicable in accordance with ORM recommendations/standards. Creates and maintains a maintenance schedule for all preventative maintenance of vehicles and buildings. Contacts necessary service and repair vendors to address vehicle and physical plant issues, obtains and compares bids, makes recommendation to executive leadership, and secures and monitors vendors specific performance. Addresses all identified deficits from surveys or internal/external inspections and ensures completion of corrective action plan items. Makes recommendations to Deputy Director regarding improvements to facilities, equipment, and/or service agreements to ensure safe and efficient operation/use of agency assets. Oversees all insurance claims for the Agency, working directly with ORM, Sedgewick, and claims adjusters, to resolve all loss related matters. Much of this work is technical in nature with moderate to high complexity and requiring extensive knowledge in a multitude of operational areas. Property/Inventory Control: Serves as property control manager, maintaining an up-to-date, dynamic listing of all tagged property in ImCal HSA with depreciation values. Conducts yearly annual property audit according to agency policy and procedures. Tags state property as applicable and maintains documentation of location, purchase date, and useful life. Coordinates and documents the sell or disposal of property according to agency policy and procedure. Provides routine reports of updates to the property list, depreciation schedule and other needs as it relates to property management and efficiency. Coordinates the surplus of any property the Agency determines is no longer needed and sends to LPAA. Confers with vendors and the high-ranking state offices such as the Louisiana Department of Health and Division of Administration (Office of Risk Management and Facility Planning and Control) regarding services, questions or regulations pursuant to property, fleet, and loss prevention. Verifies that maintenance agreements and contracts are active and meeting deliverables. Oversees ImCals key control and building access/security procedures, ensuring ImCal sites track access to agency buildings, maintain lists of all key holders, and log key issuance/return. Works with the Deputy Directory and Compliance Officer on development of and revision to moveable property policy and procedures to ensure ImCal adheres to all state standards. Works independently and coordinates with administrative support staff in multiple sites to ensure Agency property control, asset protection and security are maintained at all times. Fleet Management: Serves as district fleet manager. Oversees the care and maintenance of ImCals fleet. Maintains a state vehicle maintenance schedule, according to ORM and agency requirements, and ensures routine preventative maintenance is performed in a timely fashion. Reviews and recommends revisions to ImCal procedures to assure ImCal fleet management is in compliance with all state regulations. Assures state vehicle reports are accurately completed and maintained. Manages ImCals tracking system for all vehicle maintenance and gasoline purchase information. Addresses vehicle related issues, recommends appropriate action, and schedules necessary repairs. Produces monthly reports for vehicle maintenance to ensure ImCals fleet is operating safely and efficiently. Personnel Administration: Responsible for independently and directly supervising maintenance personnel who address district-wide safety and repair issues, directing their daily activities through ImCals work order ticket system. Ensures at least one maintenance person is onsite to meet, supervise, and verify successful completion of any repair work by a vendor. Collects and maintains records from maintenance staff for monthly safety checks of all fleet vehicles and buildings.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave - Up to six weeks paid parental leave More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

Information :

• Company : State of Louisiana
• Position : Administrative Program Specialist A
• Location : Lake Charles, LA
• Country : US