Administrator

Actalent Aston Carter is currently partnering with a facility in Oak Ridge in need of a Subcontracts Coordinator to join their team. Please see below for details and qualifications!

Description

• Prepare, review, and negotiate standard contract agreements and documents, to include teaming, non-disclosure, subcontracts, Purchase Orders, and other vendor agreements.

• Identify distinct contract requirements, provisions and terms and conditions for subcontractors and vendors.

• Initiate documentation to authorize and direct work in accordance with contractual requirements.

• Generate and negotiate change orders and modifications to NDAs, Teaming Agreements, Professional Services Agreements and Subcontract Agreements.

• Resolve issues with customers, subcontractors, vendors, and leadership as needed.

• Prepare and disseminate information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination.

• Lead the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for subcontracts of all sizes, without close supervision and some latitude for independent judgment.

• Provide feedback and guidance to more junior team members with the execution of the core tasks and responsibilities listed in the Job Profile Task/Responsibilities section of this document.

• Shares knowledge related to industry best practices and standards with others across the team.

• Conduct proper due diligence for all procurement requests, including but not limited to, vetting potential vendors and subcontractors, and conducting detailed cost and price analysis in accordance with established company, federal, and industry compliance standards prior to issuance of Purchase Orders, Change Orders, Subcontracts and Agreements.

• Maintain approved vendor list through verification that vendors are not excluded.

• Support company proposal efforts as necessary.

• Maintain and follow company industry procurement and QA policies and procedures.

• Ensure all procurement files are compliant with DCAA, CPSR, CFSR, and Prime Contract requirements as required.

• Maintain all documents, reviews, awards, and contracts in an organized, detailed, and centralized filing system.

• Uphold open lines of communication with program managers, finance, leadership, and customers as required.

• Maintain professional demeanor and behavior at all times in all forms of communication.

• Perform other duties as assigned by manager.

Skills & Qualifications

• Bachelors degree in any field required.

• Years of relevant experience may be in lieu of a bachelors degree.

• 10+ years of experience in subcontracts/contracts administration is required.

• Experience conducting complex negotiations.

• Understanding of federal government regulatory guidelines, as appropriate.

• U.S. Citizenship is required.

Details

• Expert Level

• Hybrid work environment (3 days in office, 2 days remote)

• Pay: $118,000-180,000/yr, BOE

Pay and Benefits

The pay range for this position is $57.00 - $87.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan
  • Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Oak Ridge,TN.

Application Deadline

This position is anticipated to close on Jun 20, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email ***************@actalentservices.com (%***************@actalentservices.com) for other accommodation options.

Information :

• Company : Actalent
• Position : Administrator
• Location : Oak Ridge, TN
• Country : US