Executive Administrative Assistant

First Things First - What We Can Offer You

• Responsible Time Off
• Opportunities for growth and development
• Second-to-none product training provided
• Comprehensive medical, dental, vision package with 100% employer paid options
• 401k/Retirement Plan with 6% employer match
• Flexible work environment
• Dog-friendly office environment
• Free parking
• Happy hours and office games
• Generous parental leave program
• $5k Travel Grant for medical procedures

The Job We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Marketing Officer (CMO) and Chief Revenue Officer (CRO). The ideal candidate will possess excellent communication skills, a high level of professionalism, and the ability to manage multiple priorities in a fast-paced environment. The pay range for this role is $105,000 - $110,000. What Youll Do Strategic Support:

• Act as a strategic partner to the CMO and SVP, understanding their goals and assisting in their achievement.
• Prepare high-level presentations, reports, and other documents for executive meetings and board presentations.

Calendar Management:

• Manage and prioritize the executives calendars, scheduling meetings, appointments, and travel arrangements.
• Ensure time is allocated effectively for strategic tasks and priorities.

Email and Communication:

• Monitor and respond to emails on behalf of the executives.
• Draft and proofread correspondence, reports, and presentations.
• Facilitate effective communication between the executives and internal/external stakeholders and their departments.

Travel Arrangements:

• Arrange domestic and international travel logistics, including flights, accommodations, transportation, and itineraries.
• Prepare comprehensive travel itineraries, ensuring seamless travel experiences.

Meeting Coordination:

• Coordinate executive meetings, prepare agendas, and ensure all necessary materials and resources are in place.
• Attend and record meeting minutes when required, ensuring follow-up on action items.

Project Management:

• Assist in the planning and execution of marketing and partnership initiatives and projects.
• Track project timelines and deliverables, ensuring deadlines are met.
• Collaborate with internal teams and external partners to facilitate project completion.

Document Management:

• Organize and maintain digital and physical files, ensuring easy access to critical documents and information.
• Ensure all documents are up-to-date and compliant with company policies.

Expense Management:

• Process expense reports and invoices, ensuring accuracy and compliance with company policies.
• Monitor and manage the executives and extended teams budgets and financial transactions.

Confidentiality:

• Maintain the highest level of confidentiality regarding sensitive information and documents.

Project Support:

• Assist with special projects and initiatives as assigned by the executive team.
• Provide research and analysis support for strategic decision-making.

Relationship Building:

• Develop and maintain strong relationships with internal and external stakeholders on behalf of the executives.
• Represent the executives professionally in all interactions.

Team Collaboration:

• Work closely with other administrative team members to ensure cohesive support across the organization.
• Be a team player, actively participating in team meetings, sharing knowledge, and supporting colleagues as needed.

What Youll Bring

• Bachelors degree preferred.
• Proven experience as an Executive Administrative Assistant or similar role, preferably in a technology firm.
• Exceptional organizational and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Excellent verbal and written communication skills.
• High level of professionalism and confidentiality.
• Ability to work independently and adapt to changing priorities.
• Strong interpersonal skills and the ability to work effectively with a diverse team.

Core values required of all Simpro, AroFlo, BigChange & ClockShark employees: We Are One Team We Are Customer Centric We Are Growth Minded We Are Accountable We Celebrate Success Simpro, AroFlo, BigChange & ClockShark are equal opportunity employers with a best-of-class onboarding program and supportive team environments. This means that we want everyone to feel welcome with us and to provide equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor. So, if youd like to join a fun and progressive organization where there are opportunities to develop your career, please apply now with your CV/resume.

• Please note, no agencies will be accepted in the recruitment of this role. We would like to take this opportunity to thank all candidates for their application. Only candidates who meet the criteria above will be contacted for an interview.

Welcome

Welcome to Simpro! Together with AroFlo, BigChange and ClockShark we are one team made up of many nationalities. We are customer-centric, always putting our customers and teammates first. We take accountability, owning both our innovations and our mistakes. Were growth-minded, constantly learning and evolving. And most of all, we celebrate our successes together!

About Us

Simpro Group provides best-in-class SaaS field service management solutions to trade and field service businesses worldwide. The group comprises four industry-leading companies, Simpro, AroFlo, BigChange and ClockShark, with offices across North America, Australia, New Zealand and the UK. Simpro, AroFlo & BigChange provide comprehensive field service management software for growth-minded trade and field service businesses, while ClockShark specializes in time-tracking and scheduling software solutions. Together, these companies seek to drive businesses forward with solutions that empower teams to work smarter, provide foundations for business scaling, and offer data-driven insights to fuel decision-making. Simpro Group serves over 22,000 businesses and over 400,000 users worldwide and has a global workforce of more than 600 employees. Ready to transform your business? Explore our products at simprogroup.com , aroflo.com , bigchange.com and clockshark.com .

Information :

• Company : Simpro
• Position : Executive Administrative Assistant
• Location : California
• Country : US