Receptionist

Job Description: Client Relations Specialist / Receptionist Overview The Client Relations Specialist/Receptionist serves as the Poulos & Bennetts brand representative for the office. Responsibilities As the brand representative and first contact with Poulos & Bennett, you will be expected to provide an atmosphere of professionalism and respect with everyone you come in contact with during your day.

• Greeting visitors to the office in a professional, respectful and courteous manner, in person and by telephone
• Ensure messages / correspondences are timely and thorough
• Coordinate conference room calendars and schedules to include catering for luncheons and other meetings as requested, for clients and employees
• Confirm conference rooms are presentable and office supplies in each room are maintained throughout the day
• Send out overnight and courier requests
• Process and distribute confidential and sensitive documents
• Manage the pick-up and delivery of engineering documents in the front office area
• May open, sort and distribute incoming correspondence, including faxes and e-mails as directed
• Assist Office Manager with set up and tear down of company events
• Keep inventory of office supplies and food
• Keep front desk orderly, water plants, and other duties as assigned

Qualifications

• 3 years previous experience in a similar role managing a visible front office
• Professional demeanor and effective interpersonal skills
• Exceptional communication skills, both verbal and written
• Working knowledge of MS Word and MS Excel, Outlook, and Microsoft Teams
• Proven ability to coordinate multiple meetings effectively and with high level of accuracy
• Must be available to work Monday - Friday, 8 am -5 pm
• Must be dependable, reliable and trustworthy with confidential information
• Strongly Preferred: Working knowledge of Canva, PowerPoint, and Adobe

EEO Statement: All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Information :

• Company : Poulos & Bennett
• Position : Receptionist
• Location : Orlando, FL
• Country : US