Administrative Assistant I

Nalco Water, an Ecolab Company, is looking for an Administrative Assistant to join our Facilities group located in Naperville, IL.

Whats in it For You:

• The opportunity to take on some of the worlds most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best
• Comprehensive benefits package starting day one of employment including medical, dental, vision, matching 401k, company paid pension, stock purchase plan, tuition reimbursement and more!

Click Here to see our benefits.

What You Will Do:

• Assists Facilities team with entering new vendors into our internal payment system
• Assists with department entering and tracking invoices within payment system. Works with vendor and Accounts Payable on any payment issues
• Serves as main point of contact for visitors and customers at our campus front reception desk
• Receives and forwards telephone calls from customers to appropriate employee or business unit
• Greets and checks-in visitors to our visitor management system. Creates guest badges and contacts hosts at campus
• Assists with conference room scheduling and room setups
• Assists with campus tour scheduling
• Responsible for the entering, organizing and reporting of our departments Great Catch / Near Miss safety observations into the Safety, Health and Environmental software system
• Other duties as assigned by Manager

Position Details:

• Plant location: Naperville, IL
• Work week and shift: Monday - Friday, 8:00AM to 4:30PM with some flexibility required depending on site need
• Compensation Package Offered: $25.00 per hour

Minimum Qualifications

• High School Diploma or GED
• 6 months experience using Outlook, Teams, Excel, and other Microsoft products
• 1 year of customer service experience

Physical Demands

• May occasionally lift or move light office supplies up to 35 lbs

Preferred Qualifications

• Previous experience with financial payment systems
• Previous reception/switchboard experience
• Ability to work independently and coordinate multiple tasks at once
• Good written, verbal and interpersonal communication skills
• Excellent customer service skills

Annual or Hourly Compensation Range

The pay range for this position is $47,500.00 - $71,300.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits 

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.

to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. 

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

Americans with Disabilities Act (ADA) 

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website. 

Our Commitment to Diversity and Inclusion At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

Information :

• Company : Ecolab
• Position : Administrative Assistant I
• Location : Naperville, IL
• Country : US