Administrative Assistant

The Receptionist/Administrative Assistant serves as the first point of contact for the Chancellors Office at Purdue University Northwest, providing professional and courteous assistance to visitors, students, faculty, and staff. This position is responsible for managing front desk operations, handling administrative duties, and supporting the Chief of Staff and members of the senior leadership team. Budgeted Pay Range: $18.00 - $20.00 Schedule: Monday - Friday; No weekends

• Serve as the first point of contact for visitors and phone calls, providing professional and courteous assistance.
• Address inquiries from staff, students, student workers at the reception desk, and outside agencies in an efficient, discreet, and professional manner.
• Handle all incoming and outgoing mail and fax messages for the Office of the Chancellor.
• Maintain strict confidentiality of all materials and information associated with duties.
• Coordinate large mailings for various projects.
• Order and maintain necessary office supplies and equipment.
• Serve as the key operator for all office equipment.
• Provide phone and office coverage when others are away.
• Monitor and update calendars, including scheduling meetings and appointments.
• Embrace Artificial Intelligence (AI) technologies and other emerging technologies to enhance duties and projects to improve efficiency.
• Manage the scheduling and attendance of outside sponsored events and professional memberships for the University Leadership Team and other faculty and staff as necessary.
• Assist with coordinating travel and lodging arrangements for the Chief of Staff and other members of the Senior Leadership Team.

• Full benefits - Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Ten paid vacation days first year of employment
• Ten paid holidays
• University paid and matching contribution to retirement
• University contribution to Health Savings Account -
• Plus, a chance to earn more through participating in University Wellness Initiatives
• Employee Wellness Programs
• Paid Parental Leave
Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/ Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity. PNW sits between Chicagos skyscrapers and Lake Michigans sandy shores. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.

• High school diploma/GED

• Two years of experience in an administrative or receptionist role, preferably in an academic or professional setting.

• Strong interpersonal and communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office management software.
• Excellent organizational and multitasking abilities.
• Professional demeanor and ability to work effectively with diverse individuals.
• Ability to exercise discretion and maintain confidentiality.

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EOE/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

Information :

• Company : Purdue University
• Position : Administrative Assistant
• Location : Hammond, IN
• Country : US