Administrative Assistant

About Uchie

Uchie is a dynamic beverage company committed to delivering innovative, quality products to our growing customer base. As we expand our presence in Southern California, were seeking a motivated Territory Sales Representative to drive growth in the Los Angeles market.

About the Role

We are seeking a detail-oriented Office Administrative Assistant to join our team. This position will be responsible for providing comprehensive administrative support with a focus on bookkeeping, inventory management, order processing, and sales team coordination. The ideal candidate will be a self-starter who can efficiently manage multiple priorities while maintaining accuracy in all tasks.

Key ResponsibilitiesAdministrative & Bookkeeping

• Process invoices, purchase orders, and receipts using QuickBooks
• Reconcile payments and maintain accurate financial records
• Assist with basic bookkeeping functions and financial reporting
• Manage office supplies and equipment

Inventory & Order Management

• Monitor inventory levels and assist with inventory reconciliation using Katana ERP
• Process customer orders and coordinate with warehouse team
• Update product information and pricing as needed
• Generate reports on inventory status and order fulfillment

Shipping & Logistics

• Coordinate shipping and delivery using ShipStation
• Track shipments and resolve any delivery issues
• Liaise with shipping carriers as needed
• Process returns and exchanges

Sales Support

• Act as the primary point of contact for the field sales team
• Address inquiries and resolve issues for sales representatives
• Maintain customer information in HubSpot
• Assist with sales documentation and reporting

Qualifications

• High school diploma required; Associates degree in business administration, accounting, or related field preferred
• 2+ years of experience in an administrative role with bookkeeping responsibilities
• Advanced proficiency in Microsoft Excel or Google Sheets is a must
• Proficiency with QuickBooks, or ability to quickly learn
• Experience with ERP systems (Katana experience is a plus)
• Familiarity with shipping software (ShipStation experience is a plus)
• Knowledge of CRM systems (HubSpot experience is a plus)
• Strong attention to detail and organizational skills
• Excellent communication skills, both written and verbal
• Ability to prioritize tasks and meet deadlines in a fast-paced environment

Technical Skills

• Microsoft Excel / Google Sheets (advanced proficiency required)
• QuickBooks
• Katana ERP
• ShipStation
• HubSpot
• Microsoft Office Suite
• General computer proficiency

Personal Qualities

• Reliable and dependable with strong work ethic
• Problem-solver with a proactive approach
• Team player with the ability to work independently
• Excellent time management skills
• Adaptable to changing priorities

Job Type: Full-time

Pay: $28.00 - $33.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Culver City, CA 90230 (Required)

Ability to Relocate:

• Culver City, CA 90230: Relocate before starting work (Required)

Work Location: In person

Information :

• Company : Uchie
• Position : Administrative Assistant
• Location : Culver City, CA
• Country : US