Archives Specialist

Position Information

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Position Title Archives Specialist About this Opportunity Ball State University Libraries seeks an enthstic and collaborative team member to join our Archives and Special Collections team. The Archives Specialist works directly with researchers and students, teaching groups about the collections, and creating online learning materials. The Specialist also participates in the acquisition, digitization, processing, preservation, promotion, and use of the rare and unique treasures in the collection. If you enjoy working with people and would like to help us preserve and tell the stories of our community, this might be the position for you. Degrees in public history, museum studies, teaching, and related fields are encouraged to apply, but any background will be considered. Our Statement on Inclusiveness At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions. As such, this value incorporates a commitment to inclusive excellenceand freedom of expression. Salary Grade 12 Wages Begin At 43888 FLSA Exempt Hrs/Week 40 Pre-Employment Screening Requires successful completion of a background check. Position Function Provide user access to the historical, cultural, and educational teaching and learning materials in Archives and Special Collections by participating in the acquisition, digitization, processing, preservation, promotion, and use of the units collections and services; train and supervise students, interns and graduate assistants; manage reference, instruction, exhibition, and office functions; support an inclusive, diverse, and collaborative work environment and service culture to advance the strategic direction of the University Libraries. Minimum Education Bachelors degree from an accredited college or university or equivalent in library science, history, or related area. Minimum Experience Over one through three years of experience in archives, library or related area; supervisory and teaching or training experience. Minimum Other Strong organizational skills; effective oral and written communication skills; working knowledge of basic Microsoft Office applications; physical ability to lift archival boxes weighing up to 35 pounds and to push a loaded cart up to 150 pounds. Authorization to work in the US Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship. Preferred Education Advanced degree in library or archival science, history, or related area. Preferred Experience Experience with information technology applications in an archive and/or library environment, including imaging technology, digital databases, and metadata standards. Preferred Other Position Title(s) Supervised Students, interns and graduate assistants EEO Statement Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status. About Ball State University Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our masters, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. Learn more about Ball States total compensation package by trying our Total Compensation Calculator https://www.bsu.edu/about/administrativeoffices/humanresources/jobs Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana: https://www.bsu.edu/about/live-near-your-work Theres more to discover IN Indiana! Visit the following link to learn more: IN Indiana Department University Libraries:170090 Department Information Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m. Salary Grade Level 12 E Department Email or Phone Number 765-285-5277 Duties & Responsibilities Ranking 1 Job Duty Provide research assistance and instructional services for students, faculty, staff, visiting scholars, and the general public; provide instruction in the use of archives and manuscript resources to students, faculty, staff, and community users. Ranking 2 Job Duty Assign and review work, orient and train student employee(s), and make recommendations as to interviewing and selection, performance appraisal, and discipline; areas of training and supervision for students and interns include archival processing, scanning, archival description and metadata creation, retrieval of resources for students and researchers, and assisting with preparation and installation of exhibits. Ranking 3 Job Duty Manage Archives and Special Collections administrative functions, including student, intern and graduate assistant scheduling, establishing, and supervising office workflows, analyzing data, conducting statistical analysis and preparing reports, and monitoring and ordering supplies. Ranking 4 Job Duty Plan, coordinate, curate, and implement exhibit program; including research, planning, and selection of materials, preparation of written text, design, installation, and promotion of exhibits; develop web-based exhibits for educational and promotional purposes. Ranking 5 Job Duty Analyze, select, organize, and prepare archival, manuscript, photographic, audio, moving image, and other materials in Archives and Special Collections for digitization to make accessible in the University Libraries digital repositories; research, create, and record descriptive data for materials to be digitized. Ranking 6 Job Duty Analyze, organize, describe, and preserve archives and manuscript collections in compliance with professional and national standards; create descriptive finding aids for archives, manuscripts, and other items in the special collections according to archival guidelines; develop and manage databases and web-based discovery tools for facilitating collection access. Ranking 7 Job Duty Perform other related duties as assigned. Ranking 8 Job Duty Maintain regular and predictable attendance. Posting Detail Information Posting Number 202501591SF Desired Start Date 04/14/2025 Position End Date (if temporary) Open Date 02/28/2025 Close Date 03/11/2025 Open Until Filled No Special Instructions Summary Information for Applications Requiring a Cover Letter In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring valuesand describe how you have demonstrated a commitment to that value in your professional endeavors.

Information :

• Company : Ball State University
• Position : Archives Specialist
• Location : Muncie, IN
• Country : US