Bookkeeper

Bookkeeper: South Texas Fence & Deck, LLC / Johns Construction Solutions, LLC

Position Overview: As Bookkeeper, you will be responsible for managing the financial records and transactions of multiple private owned companies. You will ensure the accuracy and integrity of the financial data, provide timely reports to shareholders/owners, and support financial decision-making processes. Your role will be pivotal in maintaining financial health and compliance of our business operations.

Pay: $22 - 25/hour

Hours: 30 - 40 week

Location: Onsite/In-person; Victoria, TX 77901

Benefits: PTO, health insurance refund/stipend negotiable

Key Responsibilities:

Financial Data Entry and Maintenance:

• Record day-to-day financial transactions accurately into accounting software.
• Multiple accounting software platform knowledge preferred; QuickBooks Online, QuickBooks Enterprise
• Maintain organized and up-to-date financial records, including receipts, invoices, wage/payroll sheets, and bank statements.

Accounts Payable and Receivable Management:

• Process vendor and supplier invoices, verify accuracy, and schedule payments in a timely manner.
• Generate customer invoices, follow up on overdue payments, and record receipts.

Bank Reconciliation:

• Reconcile multiple bank and multiple debit card transactions with accounting records to ensure accuracy and detect discrepancies.
• Investigate and resolve any discrepancies identified during reconciliation.

Payroll Processing:

• Calculate and process employee payroll, including wages, taxes, and deductions.
• Ensure compliance with payroll regulations and timely remittance of payroll taxes.

Sub-Contractor Payment Processing:

• Calculate and process sub-contractor payments, including processing job ticket submissions and remitting payment for draws (if applicable) and final payment.

Financial Reporting:

• Prepare weekly, monthly, quarterly, and annual financial reports, including income statements, balance sheets, and cash flow statements.
• Analyze financial data to identify trends, variances, and areas for improvement.

Budget Management:

• Assist in the development of quarterly and annual budgets and forecasts based on historical data and business goals.
• Monitor actual financial performance against budgeted targets and provide variance analysis.

Tax Preparation and Compliance:

• Prepare and file various tax returns, such as sales tax, payroll tax, and income tax filings.
• Stay updated on changes in tax laws and regulations to ensure compliance.

Audit Support:

• Assist in the preparation of documentation and schedules for internal and external audits.
• Address audit inquiries and provide necessary information to auditors.

Financial Analysis and Insights:

• Conduct ad-hoc financial analysis to support business decision-making processes.
• Provide insights and recommendations based on financial data analysis.

Administrative Support:

• Maintain organized filing systems for financial documents and records.
• Assist with other administrative tasks and projects as needed.

Key Performance Indicators (KPIs) General Summary:

Accuracy of Financial Records:

• 98-99% of financial transactions accurately recorded with no more than 1-2 errors per 100 transactions within the specified timeframe. (Industry standard)
• Less than or equal to a 24 - 48 hour error resolution time; the average time to detect and correct a mistake.

Timeliness of Accounts Payable and Receivable:

• Customer invoices processed and issued within 24 - 48 hours of completion or material issue.
• Supplier/Vendor payments processed within 7 - 14 days of invoice receipt (depending on terms)

Bank Reconciliation Performance:

• 100% of bank statements reconciled accurately within 3 - 5 business days after the month-end with minor and major discrepancies resolved within specified timeframes.

Payroll Accuracy and Compliance:

• 99.5 - 100% of automated payroll systems are to be processed accurately and within 2 business days before pay day on a weekly basis.

Financial Reporting Quality:

• 99% accuracy and completeness of financial reports with minimal adjustments needed within specified timeframe of report.

Budget Variance Analysis:

• 80-90% accuracy of budget forecasting. (Minimum industry standard)

Tax Filing & Audit Compliance:

• 100% of taxes paid/filed accurately and on time.
• 100% of audit findings and recommendations implemented.

Financial Analysis Insights:

• Provide 3 - 5 actionable insights to management/owners based on financial data insights covering key areas such as cash flow, expense optimization, revenue trends, account trends, and quarterly insights.

Detailed KPIs provided in onboarding.

Questions or a cover letter my be submitted to jasmine@southtexasfad.com.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 30 - 40 per week

Benefits:

• Paid sick time
• Paid time off

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Experience:

• Bookkeeping: 5 years (Required)

Ability to Commute:

• Victoria, TX 77901 (Required)

Ability to Relocate:

• Victoria, TX 77901: Relocate before starting work (Required)

Work Location: In person

Information :

• Company : South Texas Fence & Deck, LLC
• Position : Bookkeeper
• Location : Victoria, TX
• Country : US