Administrative Assistant

Join Our Growing Team!

Please do not apply if you do not have a minium of 5 years of administrative experience in Commercial Real Estate

We are a leading commercial real estate firm in Tampa seeking a highly organized and detail-oriented Administrative Assistant to support our Director of Brokerage. This is a fantastic opportunity for a motivated individual to contribute to a dynamic team and gain valuable experience in the commercial real estate industry.

Responsibilities:

• Provide comprehensive administrative support to the Director of Brokerage, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Maintain and organize electronic and physical files.
• Manage incoming and outgoing communications, including phone calls, emails, and mail.
• Assist with the preparation of marketing materials and proposals.
• Coordinate and track deal closings, ensuring all necessary paperwork is completed and filed.
• Process expenses and maintain accurate records.
• Assist with special projects as needed.
• Act as a liaison between the Director of Brokerage and other departments, clients, and vendors.

Qualifications:

• Minium of 5 Proven years of experience as an Administrative Assistant, preferably in the real estate or related industry.
• Florida Notary Public certification or willingness to obtain.
• Knowledge and experience of working in various CRM software is preferred.
• Excellent communication, interpersonal, and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Expertise in Microsoft Office Suite, Adobe Creative Suite (InDesign, Photoshop) and Canva for marketing and presentation purposes.

· Strong project management skills, including the ability to prioritize tasks and meet deadlines in a dynamic environment

· A Real Estate License or the willingness to obtain.

• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Ability to work independently and as part of a team.
• Bachelors degree preferred
• Knowledge and experience of working in various CRM software is preferred.
• Familiarity with SEO, content marketing strategies, and analytics tools is a plus.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health insurance, Medical, Dental, Vision paid time off, etc.].
• Opportunity for professional growth and development.

Job Type: Full-time

Pay: $45,880.00 - $65,000.00 per year

Benefits:

• Health savings account
• Life insurance
• Retirement plan

Schedule:

• 8 hour shift

Work Location: In person

Information :

• Company : Insights
• Position : Administrative Assistant
• Location : Tampa, FL
• Country : US