Administrative Assistant

Job SummaryThe Administrative Assistant works independently, and with limited direct supervision. Possesses strong

communication, telephone, computer, and customer service skills. Meets and greets residents; checks guests and

service providers in/out. Handles all purchasing orders and schedules vendors. Able to understand and react to

emergency response and access control procedures; monitors and operates electronic security control systems; and

accurately maintains daily logs, records, and forms. Supervises clubhouse tenants and their schedules.

Responsibilities

• Demonstrates excellent customer service, communication and time management skills.
• ● Monitors and Controls Electronic Security Control Systems.
• ● Responds to emergency situations in a timely and efficient manner.
• ● Monitors and controls access to the building.
• ● Maintains daily log, records and forms.
• ● Resolves and follows-up on all complaints/issues.
• ● Maintains a safe and secure environment throughout the building/property(s).
• ● May be assigned other duties by the on-site property manager.
• ● Follows safety procedures and maintains a safe work environment.
• ● Needs to read and understand The First Service Residential Employee Handbook/Front Desk General Reference
• Guide.
• ● Handles all purchasing orders and schedules vendors.
• ● Take minutes and dictate.
• ● Keep up with Calendar appointments and reservations.
• ● Supervises clubhouse tenants and their schedules.

Skills

• Education/Training:
• High school diploma or equivalency required. College level courses in business or hospitality preferred.
• Experience/Knowledge:
• Must possess strong customer service background. Two (2) to three (3) years of business experience in similar
• position preferred. Computer literacy: Command of information system hardware/software is preferred. Effective
• written and verbal communication skills. Multiple language fluency is desirable. Strong customer service,
• communication and interpersonal skills required.
• Special Requirements:
• Ability to lift up to 50 lbs; Standing, sitting, walking and occasional climbing. The employee is required to work at
• a personal computer for extended periods of time as well as talking on the phone for extended periods of time.
• Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekends, and
• attend Board meetings as required. Driving when necessary.
• The physical demands described here are representative of those that must be met by an employee to successfully
• perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with
• disabilities to perform the essential functions.
• DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Join our team as an Administrative Assistant where your contributions will be valued, and your organizational skills will help drive our success!

Job Type: Part-time

Pay: $15.00 - $25.00 per hour

Expected hours: 30 per week

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to Commute:

• Tallahassee, FL 32312 (Required)

Ability to Relocate:

• Tallahassee, FL 32312: Relocate before starting work (Required)

Work Location: In person

Information :

• Company : North Florida Management -FL
• Position : Administrative Assistant
• Location : Tallahassee, FL
• Country : US