Administrative Executive Assistant

Third-party commercial real estate company is seeking a qualified and professional individual to support operations at a Class A office building in downtown Baton Rouge. This individual will assist the Property Manager, Chief Engineer, and other support staff in ensuring smooth daily operations.

Essential Duties and Responsibilities:

• Work closely with the Property Manager to provide administrative and operational support.
• Maintain professional interactions with property tenants, addressing inquiries and concerns promptly.
• Assist maintenance staff by coordinating and tracking work order requests.
• Communicate and coordinate with vendors, suppliers, contractors, and contract holders.
• Support property accounting functions, including rent collection and posting, accounts payable processing, budget preparation, annual expense reconciliations, and maintaining certificates of insurance.
• Answer and direct calls, take messages, and manage correspondence efficiently.
• Provide administrative support to the leasing team as needed.
• Assist in preparing documentation and marketing materials.
• Manage multiple tasks within specified time frames and deadlines for ongoing projects.

Education and Experience:

• High school diploma or equivalent required; associate degree or higher preferred.
• Minimum three (3) years of experience as an administrative or office assistant required.
• Experience in a real estate office preferred.

Skills and Competencies:

• Self-motivated with the ability to work independently.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and the ability to quickly learn new software.
• Experience with Yardi a plus.
• Positive attitude with the ability to handle challenges professionally and proactively.
• Ability to multitask and manage priorities in a dynamic environment.

Compensation and Benefits:

• Salary: Commensurate with experience
• Benefits Include:
  • 401(k) with matching
  • Health, dental, and life insurance
  • Paid time off
  • Professional development assistance

Schedule and Location:

• Schedule: Monday to Friday
• Work Location: On-site at a Class A office building in downtown Baton Rouge

Information :

• Company : Corporate Realty
• Position : Administrative Executive Assistant
• Location : Baton Rouge, LA
• Country : US