Bilingual Administrative Assistant

Responsibilities:

• Provide executive-level administrative support to the Executive Director, including calendar management, meeting coordination, and handling incoming communications.
• Support all office staff with clerical tasks such as filing, data entry, document preparation, and client follow-up.
• Monitor voicemail systems daily and ensure all communication channels are functioning.
• Maintain digital and physical documentation for grants, compliance reports, expenses, and program records.
• Ensure HIPAA compliance in the management of all client and program documentation.
• Keep a detailed and up-to-date inventory of office and program supplies; manage ordering and restocking as needed.
• Organize and maintain the storage room and ensure tidy common areas, including the break room and bathroom.
• Participate in weekly Friday office clean-up to maintain a professional and welcoming work environment.
• Assist in the planning and coordination of organizational events and community outreach activities.
• Open the office daily, including opening blinds and setting up common areas for daily use.
• Perform other duties as assigned to support the mission and operations of the organization.

Qualifications:

• Bilingual (Spanish/English) required.
• Demonstrated experience in an administrative or executive assistant role, preferably in a nonprofit setting.
• Strong organizational skills with attention to detail and the ability to multitask.
• Proficiency in Microsoft Office, Google Workspace, and digital recordkeeping tools.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with integrity and confidentiality.

This is an exciting opportunity for an Administrative Assistant to contribute to a dynamic work environment. If you are a self-motivated individual passionate about administrative support, we encourage you to apply.

Job Type: Full-time

Pay: $20,000.00 - $24,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Columbia, SC 29229 (Required)

Ability to Relocate:

• Columbia, SC 29229: Relocate before starting work (Required)

Work Location: In person

Information :

• Company : Latino Community Development
• Position : Bilingual Administrative Assistant
• Location : Columbia, SC
• Country : US