Business Operations Coordinator

Be The Difference Begins with Great People. Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? Were always looking for highly talented individuals to join our team - people who think big, care deeply, and believe in being the difference in their work and community. We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind. We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community. Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view theTotal Rewards Guide. The Business Operations Coordinator works to carry out responsibilities associated with the business office in the College of Arts and Sciences. The coordinator will be responsible for assisting in the financial operations and management of the hiring process for the College. The individual in this position also provides support to the administrative team and college with reporting, annual reviews, and strategic projects. This is your next opportunity to join an organization that invests in their employees career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion. Duties and Responsibilities 1. Monitor budgets for all responsibility centers and transfer funds in accordance with school budget priorities and activity throughout the year; provide guidance and coordinate with departments accounts with insufficient funds. Establish budgets for restricted and endowment accounts. 2. Coordinate, budget, and update position details in budget system to initiate salary authorizations for non-grant faculty and staff. 3. Coordinate collection of graduate assistant student offer letters, Graduate School spreadsheet data and CheckMarq financial aid reports to budget and update position details in budgets system to initiate salary authorizations for graduate students. Process salary authorizations for graduate assistants. 4. Initiate faculty contracts (tenure track, non-tenure track and part time faculty) and eligible annual faculty merit increase letters. 5. Provide support to faculty and staff in the hiring process for faculty and staff by providing resources and assisting with questions; liaison with Human Resources as needed. 6. Process reimbursements for the College Office. Approve credit card and expense reports for faculty and staff across the College according to policy. 7. Provide support and training for staff and faculty on University Policies and Procedures as necessary. Work closely with various campus departments on general policies and procedures. 8. Hire and supervise Deans Office student employees. 9. Monitor and reconcile unrestricted budgets. 10. Provide communication to departments regarding College Computer Replacement Program (CRP) and act as a liaison with IT to ensure timely deployment. Required Knowledge, Skills and Abilities Associates degree required A minimum of 2 years of related financial experience Strong computer competency, to include proficiency in Microsoft Office Professional Suite, demonstrated proficiency in the advanced features of Excel, Oracle E-Business Suite Applications Demonstrated ability to organize and maintain accurate records, attention to detail Ability to work under pressure and meet required deadlines Knowledge of operations of the accounts payable, payroll, grants, purchasing, human resources, and budget departments Ability to maintain confidential records Self-starter, ability to work independently Strong written, verbal, and interpersonal skills Sound judgement and problem-solving skills Strong customer service and organizational skills Preferred Knowledge, Skills and Abilities Understanding of the higher education or nonprofit environment Bachelors degree preferred Supervisory experience preferred Department College of Arts & Science Posting Date 05/21/2025 Closing Date Special Instructions to Applicants EOE Statement It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification. Required Documents Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents

• References

Information :

• Company : Marquette University
• Position : Business Operations Coordinator
• Location : Milwaukee, WI   (Marquette area)
• Country : US