Administrative Assistant II

Sentara Norfolk General Hospital Womens Health is hiring a Full-time, Day Shift, Administrative Assistant II

Work 8-hour shifts from 8 a.m. or 9 a.m., No Weekends, No Holidays

Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager or the department. May involve dealing with confidential information.

Minimum 1 VP + at least 2 more supported from list below Division VPs Sr. Directors/Directors or combination

This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Executive Assistant II will perform. This role will answer the telephone and assist callers or those making varied inquiries by email or mail with any requests for information, directing more complex matters to colleagues as necessary. Initiate contact internally and externally to convey requests, provide instructions, or obtain information on behalf of a senior colleague. Respond to routine requests using form letters or emails; respond to more unusual requests by editing templates to create customized responses. Prepare routine letters, memoranda, reports, and similar documents following detailed instructions. This is likely to involve using the full range of functions within standard office software. Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems. Tasks may include purchasing materials, entering budgetary information, and recording time and expenses. Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following detailed instructions to facilitate business meetings. Receive and screen visitors, answering routine questions, providing information, or directing requests elsewhere. Support others by carrying out simple procurement tasks. Involves following established procedures. Develop working knowledge of the organizations policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards. May include other job duties as assigned.

Education

• High School Grad or Equivalent (Required)

Experience

• 4-6 Months Basic Experience of Simple Office/Operational Systems (Required)

Information :

• Company : Sentara Healthcare
• Position : Administrative Assistant II
• Location : Norfolk, VA
• Country : US