Administrative Officer (Div)

Requisition ID req33094 Working Title Administrative Officer (Div) Position Grade 13 Position Summary

The University of New Mexico School of Law seeks a highly organized and skilled Administrative Officer. This position works closely with the Dean and Associate Deans at the School of Law and serves as a valuable member of Law School Administration. Main duties include: Supervise and manage daily operations of the Faculty Support team, which provides clerical and administrative support to all Law professors and adjunct faculty; supervise the Deans Assistant/Operations Specialist and provide support to ensure adequate resources for the Office of the Dean; supervise and manage the Law School Reception area and mailroom activities, including arranging coverage and developing reliable back-up coverage; coordinate and execute administrative support activities for the Dean and Associate Deans of the Law School; provide direct support to the Law School Dean and Associate Deans with support of critical faculty committees, creating spreadsheets, drafting correspondence and faculty meeting minutes, formatting and editing Word documents, and creating other documents in various mediums as assigned. May organize and facilitate meetings, conferences, and other special events.

The successful candidate will be highly reliable, will work productively both independently and as part of a team, will demonstrate a customer service-oriented approach, and will exhibit pride in providing top-quality service and an outstanding work product.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the Universitys influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Excellent verbal and written communication skills
• Highly skilled at drafting correspondence, with solid knowledge of grammar, punctuation, and spelling
• Strong organizational skills and the ability to prioritize multiple demands in a busy environment
• Demonstrable experience with MS Suite including Word, Excel, PowerPoint, and cloud-based file management
• Experienced in supervising a team of staff members that provide a range of administrative and clerical support
• Demonstrable experience overseeing the provision of services across multiple units
• Unwavering commitment to producing a high-quality work product, with careful attention to detail
• Experienced in University of New Mexico systems and administrative processes

Additional Requirements Campus Main - Albuquerque, NM Department School of Law (588A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Exempt Pay Monthly: $5,721.73 - $6,546.80 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 5/2/2025 Eligible for Remote Work Yes Eligible for Remote Work Statement Hybrid: Primarily on-site with possible occasional remote as approved Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Include a cover letter, resume, and 3 supervisory references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

Information :

• Company : University of New Mexico
• Position : Administrative Officer (Div)
• Location : Hybrid work in Albuquerque, NM
• Country : US