Executive Assistant to Registrar, Deputy Registrar and Executive Director

The vacancy

Location: London or Liverpool

Working arrangements: Standard working hours between 9am - 5pm, Monday to Friday. Hybrid working, with a minimum of 6 days per month in the office

Salary: Grade 4. Appointments for this role will generally be made between £33,000 (Liverpool) and £35,000 (London). 

Contract: 11-month fixed term contract (maternity cover)

We are seeking to recruit an enthusiastic, highly organised and proactive Executive Assistant to work with the Registrar, Deputy Registrar and Executive Director leading the Membership Support and Global Engagement department (MSGE) at the Royal College of Physicians (RCP).

Responsibilities

• Provision of a comprehensive, efficient EA service to the Registrar, Deputy Registrar and Executive Director (ED) of the Membership Support and Global Engagement (MSGE)
• Proactive management of varied business activities, including complex coordination of diaries, travel arrangements and meeting preparation
• Independently managing assigned projects
• Managing emails and correspondence for the registrar; triaging and drafting responses
• Meeting support including managing contact lists, drafting agendas, taking minutes and monitoring actions across a wide range of meetings

About you

• Experienced EA with outstanding planning and organisational expertise able to manage complex and varied portfolios
• Great interpersonal skills, experienced in working with people from diverse groups
• Equally comfortable working as part of a team and independently
• Ability to work flexibly, rapidly and independently
• Great attention to detail

Benefits include 29 days of annual leave (pro rata), 7% employer pension contribution, hybrid working, health cash plan. and much more.

For more information about this role, please view the job description.

How to apply  

To apply, please submit your CV and a cover letter outlining how your skills and experience meet the job description. Please note that applications received without a cover letter will not be shortlisted.

Expected closing date: 7 August 2025

Please note that this is a critical role which we want to appoint as soon as possible. We will review applications upon receipt, and we may shortlist and invite candidates to attend an interview whilst the advert is still live. We therefore recommend early applications as the vacancy may close before the listed closing date. 

The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity. 

The RCP is all about our people - our members, staff, volunteers and leaders. We educate, influence and collaborate to improve health and healthcare for everyone and know we can only do this by being inclusive, encouraging and celebrating diverse perspectives. Welcoming into our community people who represent the 21st-century medical workforce and the diverse population of patients we serve is a priority for us. 

The Royal College of Physicians (RCP) is a rewarding and friendly place to work with an incredible history, dating back to our foundation in 1518 by King Henry VIII. We are a professional membership body for physicians - doctors who work in hospitals - with over 40,000 members in the UK and around the world working to improve patient care and reduce illness. Our activities focus on educating, improving and influencing for better health and care.

The benefits

Mental health activities and sessions

Our people

“As a working mum, the RCP has gone above and beyond in helping me to achieve a work life balance. I have never been made to feel that I have to make a choice between work and family life.”

Documents

Information :

• Company : Countryside Properties
• Position : Executive Assistant to Registrar, Deputy Registrar and Executive Director
• Location : London, Greater London
• Country : US